This privacy policy applies to Style Incorporated ’s website at styleincorporated.com (the “Website”). We at Style Incorporated take your privacy seriously. Please read this privacy policy carefully as it contains important information on who we are and how and why we collect, store, use and share any information relating to you (your personal data) in connection with your use of our website. It also explains your rights in relation to your personal data and how to contact us or a relevant regulator in the event you have a complaint.

We collect, use and are responsible for certain personal data about you. When we do so we are subject to the UK General Data Protection Regulation (UK GDPR). We are also subject to the EU General Data Protection Regulation (EU GDPR) in relation to goods and services we offer to individuals in the European Economic Area (EEA).

We are the data controller in relation to personal data obtained via our website, meaning we are the organisation legally responsible for deciding how and what purposes it is used for..

What this policy applies to

This privacy policy relates to your use of our website and the services to we offer to our clients and candidates.

Personal Data we collect

The personal data we collect about you depends on the particular activities carried out through our website. We will collect and use the following personal data about you:

• your e-mail address, name, home or work address and telephone number when you are signing up for our free e-newsletter or other resources, or are making a purchase from us.

• Information about how you use our website and the resources that you access, including, but not limited to, traffic data, location data, weblogs and other communication data (but this data will not identify you personally).

• Your payment information. This information is not received or stored by us. That information is processed securely and privately by the third-party payment processors that we use. Style Incorporated will not have access to that information at any time. We may share your personal data with our payment processors, but only for the purpose of completing the relevant payment transaction. Such payment processors are banned from using your personal data, except to provide these necessary payment services to us, and they are required to maintain the confidentiality of your personal data and payment information.

We collect and use this personal data for the purposes described in the section ‘How and why we use your personal data’ below.

How your personal data is collected

We collect personal data from you:

• directly, when you enter or send us information, such as when you purchase products or services via our website, and

• indirectly, such as your browsing activity while on our website; we will usually collect information indirectly using the technologies explained in the section on ‘Cookies’ below

How and why we use your personal data

Under data protection law, we can only use your personal data if we have a proper reason, for example:

• where you have given consent

• to comply with our legal and regulatory obligations

• for the performance of a contract with you or to take steps at your request before entering into a contract, or

• for our legitimate interests or those of a third party

A legitimate interest is when we have a business or commercial reason to use your personal data, so long as this is not overridden by your own rights and interests. We will carry out an assessment when relying on legitimate interests, to balance our interests against your own.

We use your personal data for the following purposes.

The information that we collect and store relating to you is primarily used to enable us to provide our products and services to you, including the processing of payment for such purchases and to meet our contractual commitments to you. In addition, we may use the information for the following purposes:

• To notify you about any changes to our website, such as improvements or service/product changes, that may affect our service;

• If you are an existing customer, we may contact you with information about goods and services similar to those that were the subject of a previous sale to you;

• Where you have consented to receive such information, to provide information on other parties’ products or services that we feel may be of interest to you;

• Where you have consented to receive our e-newsletters, from time to time to provide that to you.

Where you have consented to receive information, you have certain rights which are detailed in the “Your Rights” section below including the right to withdraw your consent. You may also be able to withhold your consent from, for example, passing your details to third parties, at the time of capture of your personal data on the form we use.

Disclosure of your personal data We routinely disclose or share personal data with third parties we use to help deliver our products and services to you e.g. payment service providers, fulfilment providers.

We only allow those organisations to handle your personal data if we are satisfied they have appropriate measures it protect your personal data.

We occasionally also disclose or share personal data with:

• regulatory bodies, law enforcement agencies, courts and tribunals to enable us to comply with the law and to assist fraud protection and minimise credit risk;

• our external auditors, eg in relation to the audit of our accounts, in which case the recipient of the information will be bound by confidentiality obligations

• our professional advisors (such as lawyers and other advisors), in which case the recipient of the information will be bound by confidentiality obligations

• other parties (a) in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets; and (b) if  Style Incorporated’s business is bought by a third party, in which case personal data held by it about its customers will be one of the assets to transfer to the buyer, and in which case the recipient of any of your personal data will be bound by confidentiality obligations

where you have consented for us to do so, selected third parties who may contact you about their goods or services that you may be interested in. Please be advised that we do not reveal information about identifiable individuals to our advertisers but we may, on occasion, provide them with aggregate statistical information about our visitors.

We do not use or disclose sensitive personal data, such as race, religion, or political affiliations, without your explicit consent.

Where we store and transfer your data

As part of the services offered to you, for example through our Website, the information you provide to us may be transferred to and stored in countries outside of the UK or the European Economic Area (EEA) as we use remote website server hosts to provide the website and some aspects of our service, which may be based outside of the EEA, or use servers based outside of the EEA – this is generally the nature of data stored in “the Cloud”. It may also be processed by staff operating outside the UK or EEA who work for one of our suppliers, e.g. our website server host, or work for us when temporarily outside of the UK or EEA.

A transfer of your personal data may happen if any of our servers are located in a country outside of the EEA or one of our service providers is located in a country outside of the EEA. If we transfer or store your personal data outside the UK or EEA in this way, we will take steps with the aim of ensuring that your privacy rights continue to be protected, as outlined in this privacy policy and in accordance with the DPA and GDPR. If you use our service while you are outside the EEA, your personal data may be transferred outside the UK or EEA in order to provide you with these services.

Security

• The transmission of information via the Internet or email is not completely secure. Although we have appropriate security measures to prevent personal data from being accidentally lost, or used or accessed unlawfully, we cannot guarantee the security of data while you are transmitting it to our site. Once we have received your personal data, we will use strict procedures and security features to try to prevent unauthorised access.

• We limit access to your personal data to those who have a genuine need to access it. We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

• Where we have given you (or where you have chosen) a password so that you can access certain parts of our site, you are responsible for keeping this password confidential. You should choose a password it is not easy for someone to guess.

Third party links

You might find links to third party websites on our website. These websites should have their own privacy policies, which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.

Use of cookies

Our Website uses cookies. We use cookies to gather information about your computer for our services and to provide statistical information regarding the use of our Website. Such information will not identify you personally – it is statistical data about our visitors and their use of our Website. This statistical data does not identify any personal details whatsoever. We may also gather information about your general Internet use by using a cookie file. Where used, these cookies are downloaded to your computer automatically. This cookie file is stored on the hard drive of your computer, as cookies contain information that is transferred to your computer’s hard drive. They help us to improve our Website and the service that we provide to you. All computers have the ability to decline cookies. This can be done by activating the setting on your browser which enables you to decline the cookies. Please note that should you choose to decline cookies, you may be unable to access particular parts of our Website. Where we work with advertisers on our Website, our advertisers may also use cookies, over which we have no control. Such cookies (if used) would be downloaded once you click on advertisements on our Website.

Your rights

You generally have the following rights, which you can usually exercise free of charge:

• To access information held about you by us.

• To require us to correct any mistakes in your personal data

• To require us to delete your personal data – in certain circumstances

• To require us to restrict use of your personal data in certain circumstances

• To receive the personal data you provided to us, in a structured, commonly used and machine-readable format in certain circumstances

• To object at any time to your personal data being used for direct marketing and, in certain circumstances, to object to our continued use of your personal data for our legitimate interests unless there are compelling legitimate grounds for the processing to continue or the processing is required for the establishment, exercise or defence of legal claims

• Not to be subject to a decision based solely on automated processing.  We do not make decisions based on data collected by our website

• To withdraw consent if you have provided us with consent or to change the permissions that you have given us in relation to how we use your personal data.

You can exercise any relevant these rights contacting at as detailed below.

How to complain

Please contact us if you have any queries or concerns about our use of your personal data (see below ‘How to contact us’). We hope we will be able to resolve any issues you may have.

You also have the right to lodge a complaint with:

• The Information Commissioner in the UK

The UK’s Information Commissioner may be contacted using the details at https://ico.org.uk/make-a-complaint or by telephone: 0303 123 1113.

Changes to this privacy policy

We may update these policies to reflect changes to the website and customer feedback. Please regularly review these policies to be informed of how we are protecting your personal data.

How to contact us

Individuals in the UK

You can contact us by post (Style Incorporated Limited, 2 Television Centre, 101 Wood Lane, London W12 7FR) or email hr@styleincorporated.com if you have any questions about this privacy policy or the information we hold about you, to exercise a right under data protection law or to make a complaint.

Individuals in the EEA

We have appointed Vivian Malanda to be our data protection representative within the EEA. Their contact details are hr@styleincorporated.com.

Individuals within the EEA can contact us direct (see above) or contact our European representative.

We welcome any queries, comments or requests you may have regarding this Privacy Policy.